The policies and procedures described herein come in basic terms to permit reasonable flexibility plus don’t cover every situation that is possible. Components of a unique nature should always be explained regarding the expense report that is corresponding.
Non-employees requiring reimbursement for travel costs shall finish a Travel cost Report. All buying Card costs, and business-related costs incurred by a member of staff will probably be prepared for a Concur cost report. Reimbursement of costs should be authorized by the division chair/director or next higher rate of authority. The trouble report presents all costs incurred and it is to be followed closely by initial receipts where needed. Where receipts are lacking, it’s as much as the specific individual to connect a conclusion also to get duplicates before a request reimbursement is submitted.
Financial Services and Operations personnel review all Travel Expense Reports to determine compliance with policies concerning travel that instant Oregon loan is reimbursable before a reimbursement is prepared and/or an advance loan is cleared. The individual that is authorizing but, stays responsible for ensuring conformity along with University travel policies.
A Travel cost Report is anticipated become submitted within fourteen days of conclusion of travel. Reports which are gotten following this period that is two-week be delayed in processing.
Means of doing the Travel cost Report for Non-Employees
Inside a fortnight of conclusion of University-related travel, the tourist (or worker on the part of a non-University person) need to do the annotated following:
Complete and print a Travel cost Report. Any costs charged to a buying card should really be reported because of the cardholder on a ConcurPurchasing Card report. Detailed receipts ought to be uploaded to Concur and connected to the matching cost. Reimbursement may not be reported for just about any expenses charged towards the purchasing card, since these costs are compensated straight by way of a University index. (mehr …)